- 1300 379 277
Band Fee Calculator for Band Leaders
Use this calculator to estimate your band’s total cost, musician fees, and your net profit for weddings, corporate gigs, and agency quotes.
Need more band bookings? Score $2,000+ in promo for one low price.
Band Fee Calculator for Band Leaders
Use this calculator to estimate your band's total cost, musician fees, and your net profit for weddings, corporate gigs, and agency quotes.
Need more band bookings? Score $2,000+ in promo for one low price.
Share with your Friends
Just Plugin In Your Variables And WATCH!
Estimate Your Band’s Gig Fee in Minutes
Once you input all gig variables, you’ll instantly see:
- Total Gross Fee
- Musicians Cost
- Total Expenses
- Estimated Profit
- Profit Margin %
With this insight, you’ll feel confident quoting a fee that reflects both the value your band delivers and the sustainability of your business.
Calculate Band Fees, Costs & Profits Like a Pro
As a bandleader, pricing your gigs accurately isn’t just about throwing out a number—it’s about making sure your musicians are paid fairly, your costs are covered, and your business remains profitable. Whether you’re quoting for a wedding, a corporate event, or a regular agency gig, having a reliable method to calculate your band fee is essential for long-term success.
Bandleader’s Tool: Quote Smarter & Earn More
Musician Gig Fee Calculator for Weddings & Events
A proper band fee calculator lets you estimate the true cost of a gig, accounting for:
Musician performance and rehearsal payments
Travel, accommodation, and meal allowances
Sound and lighting hire fees
Commission or agency fees (flat or percentage-based)
Admin costs, tax buffers, and your own MD fee
Your desired profit margin
By using a structured calculator—whether in a spreadsheet or a web-based app—you’ll avoid the common trap of underquoting or leaving profit to chance. It also helps you respond quickly and professionally when a client or agent asks for a quote.
Consider building or using a tool that offers optional toggles for:
Rehearsals included?- Sound gear provided?
- Second gig discount?
- Commission automatically deducted?
FAQs for Band Leaders
Band Costing, Quoting & Communication
Start by calculating all your costs—musicians, travel, sound, admin—and then add your ideal profit margin (e.g., 15–25%). A band fee calculator will give you real numbers so you’re not guessing. If your “Net Profit” is under 10%, consider raising your fee or trimming expenses.
Yes. If the gig requires special song requests, first-time lineups, or added complexity, it’s best to include a rehearsal fee for each musician. Your calculator should have a toggle or field to include this.
If an agent books you, factor their commission into the gross quote or deduct it as an expense. Many calculators allow you to enter either a flat fee or a percentage (typically 10–20%).
Send a clear pre-gig email with a bullet-point summary: call time, dress code, venue address, set times, parking info, and any notes from the client. Consistency prevents errors and miscommunication.
Often yes. For direct clients, include everything (sound, logistics, admin). For agents, you might present a “nett to band” fee and let them markup their end. The key is clarity and written confirmation.
As Musical Director or bandleader, you can include a flat admin or booking fee, especially if you’re not performing. If you are performing, your performance fee should be the same or higher than other musicians—plus a small MD bonus for your admin time.
Yes. Include a professional message, breakdown of services (e.g., “5-piece band for 4 hours”), total fee, inclusions (e.g., PA, lighting), and terms. You can create email templates or use tools like Google Docs or proposal software to streamline this process.
How to price your band will have many variables. Firstly, supply and demand are an important consideration in your local area. How many bands are competing for the same gigs? Secondly, here are a few things to consider: how much are your musicians expecting or commanding, what type of gig is it – a corporate gig or wedding may have a higher expectation by the client than a pub gig so therefore you could charge a little more. Is there travel? Do you need to learn new songs specically for the gig? TIP: Just quote higher than what you may expect to receive and then negotiate from there. (There’s more to it than this, but that’s a start)
